Privacy Policy 

Self Service HR (“we,” “us,” or “our”) is an internal application designed for employees and managers of Buhaleeba. This Privacy Policy explains how we collect, use, and protect employee data when using the application. 

By using Self Service HR, you acknowledge and agree that the processing of your information is conducted in accordance with this policy and in compliance with internal company policies and applicable regulations. 

  1. Information We Collect

The app collects and processes employee data to facilitate HR operations. This includes: 

  1. Information Provided by Employees
  • Personal Details: Name, employee ID, job title, department, contact information 
  • Leave Management: Leave applications, approval status, leave balances 
  • Payroll Information: Salary details, deductions, benefits (if applicable) 
  1. Automatically Collected Information
  • Device Information: Device model, OS version, unique identifiers 
  • Usage Data: Interactions within the app to improve functionality 
  • Security Logs: Access times, login attempts, and activity tracking to ensure secure usage 
  1. c. Employer-Provided Information

The app integrates with Buhaleeba’s HR system, meaning your employer may provide and manage data necessary for HR operations. 

  1. Purpose of Data Collection

Self Service HR is designed to support internal HR functions. We use collected data for: 

  • HR Process Automation: Managing employee requests and approvals efficiently 
  • Payroll & Benefits Management: Secure access to salary details and financial records 
  • Compliance & Security: Ensuring adherence to internal policies and data protection standards 
  • Operational Efficiency: Streamlining HR workflows and minimizing manual processes 
  1. Data Sharing & Confidentiality
  • Internal Use Only: The collected data is strictly used within Buhaleeba for HR management purposes. 
  • Limited Access: Only authorized HR personnel, managers, and relevant employees have access to necessary data. 
  • Third-Party Services: If any third-party tools (e.g., payroll providers, analytics tools) are used, they adhere to company policies and data protection laws. 
  1. 4. Data Retention & Deletion

Your data is retained as long as necessary for HR functions and in accordance with Buhaleeba’s internal policies. Upon employment termination, data retention follows company and legal guidelines. 

  1. 5. Employee Rights & Requests

Employees may have rights regarding their personal data, including: 

  • Access & Correction: Request to review or update personal information 
  • Data Deletion: Subject to company policies and legal obligations 
  • Privacy Concerns: Employees can contact HR for any privacy-related inquiries 
  1. 6. Changes to This Privacy Policy

We may update this policy as required. Employees will be notified of significant changes through internal communication channels. 

  1. 7. Contact Information

If you have any questions or suggestions about our Privacy Policy, do not hesitate to contact us at it@buhaleeba.ae 

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